Transportation costs are not included in the package rates offered on this website. You may elect to coordinate your own roundtrip transportation or advise your Four Seasons Tours representative about your transportation needs. As a service to our clients, Four Seasons Tours has developed a relationship with various transportation providers nationwide in order to provide our groups with the lowest motorcoach, train and commercial and/or charter airline rates available. We do not require full payment at the time of booking and will work the transportation cost into your package payment schedule.

MOTORCOACH

Having trouble finding a charter bus company? Let a Four Seasons Tours representative assist you in finding an affordable, yet state of the art motorcoach for your group. For over twenty years, our professional staff has provided charter motorcoaches from all areas of the United States. We will also provide you with a 24-hour emergency number to contact us to take care of any unforeseen problems which may occur during your trip.

CHARTER AIRLINE

Do you have a large group wanting to fly to Orlando? Are you having difficulty getting the right schedule or you’re booked on two or more flights? How about chartering your own airplane? Miami Air International has provided charter service for 13 years to incentive groups, sports teams, cruise lines, Fortune 500 companies, entertainers, political candidates and the even the U.S. Government. They have been the exclusive charter provider for Four Seasons Tours for over ten years, allowing groups to conveniently set their own schedules and not having to worry about being on different flights. Their Boeing 737’s come equipped with the most modern and sophisticated onboard systems so you can take comfort in knowing that you’re in safe hands.

COMMERCIAL AIRLINE

Four Seasons Tours provides commercial airline transportation for your group at the lowest cost available. We work with all major airlines nationwide in order to find the most convenient schedules and airfares to make your trip a success.

LOCAL TRANSPORTATION

If your group is flying into Orlando, Four Seasons Tours can also provide local transportation to and from the airport, hotels, theme parks or anywhere your group decides to visit during their trip. We provide motorcoaches, mini-buses or vans from the best bus companies in the Central Florida area. Our Four Seasons Tours escort staff will be on-hand for every bus move to assure you that your group will get to your destination safe and on-time.

When Booking Transportation on Your Own…

…And you are arriving by MOTORCOACH or PRIVATE VEHICLE: These vehicles are responsible for providing all transportation services during your stay unless otherwise stated in your contract. Hotel reservations and payment for bus driver rooms must be made through our office. Drivers are not entitled to receive complimentary rooms, meals or attractions tickets.

…And arriving by AIR or TRAIN: It will be necessary to make arrangements for local transportation during your stay. Local transfers may be purchased through our office or you can make these arrangements on your own.

General Advice and Tips for Booking Your Own Transportation…

MOTORCOACH

1. Please make certain you provide a detailed itinerary to the bus company in order to get a specific cost for their services.

2. Always clarify with the bus company who is responsible for the cost of the bus driver(s) room and meals, and budget accordingly.

3. Ask for references from groups who have recently traveled with the bus company you are considering and check them out with the Better Business Bureau.

4. Time permitting, have a representative from your group inspect the bus(es) prior to placing a deposit.

5. If the group is departing from Orlando in the evening, you will need to budget for a late check-out at the hotel for the driver(s).

6. Be aware of the Department of Transportation (DOT) driving regulations. A driver can be on duty a maximum of 10 hours or 550 miles, whichever comes first. They must have at least 8 hours rest before resuming duty. This is important when scheduling your arrival and departure times.

CHARTER AIRLINE

1. When booking a charter flight, the group is responsible for the payment of every seat on the plane, regardless of it being used or not.

2. When booking your charter flight, inquire about the maximum additional costs the group may incur due to fuel increases, taxes or facility charges.

3. Ask airline exactly how much luggage and equipment can be carried on the plane. Cargo areas vary in size and carry-on restrictions vary as well

COMMERCIAL AIRLINE

1. We suggest you assign someone to call airline 12-24 hours prior to departure to check for delays and/or gate changes and arrive at least 2 hours prior to check-in.

2. Attach nametags to all checked bags. If you have oversized luggage, contact airline prior to departure to confirm size limitations.

3. Some airlines collect group tickets upon arrival and hold them until your departure. If your airline does not do this, we suggest assigning someone from your group to collect all tickets for safekeeping.

4. When submitting your passenger list to the airline, please make sure to submit each person’s legal name, correctly spelled.

LOCAL TRANSPORATION

1. Please make certain you provide a detailed itinerary to the transportation company in order to get a specific cost for their services.

2. For instrumental groups traveling by air, an Equipment Truck to transport luggage and instruments to and from the airport and performance venues may be needed.